Corporate secretary assistant

1. Maintenance of Group wide documents' registry

• Assistance in maintenance of Groupwide documents registry on File Server

2.PASHA Holding’s Internal Regulations Management responsibilities

• Assistance in registration of PASHA Holding’s key regulatory documents (Charters, policies, procedures, etc.) in the Internal Regulations Database and distribution among employees.
• Assistance in monitoring of New Filing Policy
• Document support in intranet (internal regulation documents)

3.Coordination and supporting of SAs Supervisory Boards and its Committees

• Support in administration of the legal documentation regulating Board and Committee functions and roles in coordination with Group Legal
• Support in consolidation, analyzing and preparation of periodic reports on corporate meetings (concentrating on the topics, attendance, etc.) at Strategic Assets (Supervisory Board Meetings)
• Assistance in organization and administration of filing system of key SBs and its Committees corporate documents and records in central archive and intranet
• Support in developing, updating and managing composition list of Group SB and Committee members

4.Administration of Pasha Holding Committees (i.e. Executive Committee)

• Support in administration of the legal documentation regulating Committee functions and roles in coordination with Group Legal and main stakeholders
• Assistance in administration of committee meeting logistics, attend and record minutes of all CC committee meetings (Executive Committee)
• Assistance in administration and coordination of meetings schedule, corporate archives, filing system of the Corporate Center (Committee meetings)
• Update of composition list of committees and boards
• Support in establishing effective follow up of the status of actions generated from Executive Committee meetings with the relevant parties and updates the Action Log

Requirements

• Bachelor’s degree in Business Administration, Public Policy, Law or a related field
• Azerbaijani, English, Russian and Turkish are advantage
• High proficiency in MS Windows programs
• Detail oriented, strong communication & interpersonal skills, organization skills and discretion with confidential information.